Artwork Collection Database Screenshots

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Artwork Record Form

The Artworks form is the main form in the GI Artworks Collection Database and is where detailed information about each artwork is stored, including the artwork's title, year, media, style, value, provenance, lending history, along with other information. The Artwork image display panel provides users the ability link an unlimited number of artwork images of with each artwork record. The ability to link multiple artwork images was considered import so not only a paintings image is recorded, but also the verso of the work, and/or perhaps multiple angles of a statue or a physical art form.

The main Artwork form also provides specific sub areas where you can record specific details of an artwork's provenance, link other electronic documents (such as valuations or purchase receipts) relating to the artwork record, or retain a history of any loans of the artwork for exhibition or shows.

Artwork Collections Database - Artwork Sample Form

Artwork Image Zoom Form

Whilst viewing the artwork collection records, a user can quickly view a zoomed-larger version of a linked artwork image simply by clicking the 'Zoom' button, which opens the artwork image in the Image Zoom form. The artwork image Zoom form view provides three different aspects option with which to view the artwork. The artwork zoom view also enable users to print an artwork overview report, or create a PDF document, containing summary details of the artwork, including the artwork image.

Artwork Collections Artwork Image Zoom Display Form

Artworks Database - Catalogue Form

Use the Artworks Collection - Catalogue Form to create, store, and publish 1000s of different artwork catalogues. Open an existing catalogue, or create a new artwork catalogue to add any number of artworks to the catalogue. Sort the artworks as required and once satisfied print or export the selected artworks as a Catalogue report or PDF, ready for emailing. (Note: in the USA, forms and reports use the spelling Catalog rather than Catalogue.)

Access Database - Art Collection Catalogue Form, Create Artwork Catalogs

Artworks Database - Catalogue Print Options Form

The Catalogue Colour Schecme form allows the user to select the final colour scheme for the catalogue. The Artworks Catalogue Print Option form gives the user access to the various catalogue related reports. All available catalogue reports can be printed an/or exported directly to a PDF document ready for viewing or emailing.

Artwork collection software - Catalogue Print Form image

Catalogue Example

The following is an example of the printed Artwork Catalogue available from the Artwork Database. If required, we do offer a redesign service should branding or some modification of the Artwork Catalogue format be required. (Note: USA spelling of Catalog is automatically adjusted when the database is operated in that region.)

Access Artwork Collection Database - Printed Catalogue pages display

Artwork Database - Reporting Options

The Artworks Collections Database includes a comprehensive suite of informative reports that can be filtered and sorted enabling you to track and report on all aspects of your art collection. If required, we do offer a redevelopment service and can create/add additional reports that may be required.

Artwork collection Database reporting Options Form

Artwork Collection - Artwork Overview Report

The Artwork Overview report is an example of just one of the reports available to users of the Artworks Collection Database.

Artworks collection database Artwork Overview Report

Artwork Collection - Bulk Emailer

Send out Emails to current and prospective clients using the Bulk Emailer (Requires MS Outlook to function). Add catalogues, newsletters or any other attachments required on the emails. Each email sent is recorded in each clients record so you can see what previous emails they have been sent.

Artworks collection Bulk Emailer functionality

Artwork Database - Client Records

The artworks database client record stores the clients details including previous and purchases they have made. Any (bulk email) communications with the client are available at a glance. The Client record allows you to record a client's interests, which whilst being useful in itself, also provide the ability to include or exclude the client in a selection for a future bulk email run.

Artworks collection Bulk Emailer functionality

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