Artwork Collection Database Screenshots

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Artwork Record Form

The Artworks record is the main form in the GI Artworks Collection Database software, and where detailed information about each artwork is stored, including the artwork's Artist, title, year, media, style, value, provenance, lending history. The Artwork image display panel provides the ability to link an unlimited number of artwork images of the artwork to the record. The ability to link multiple images allows for both the artwork's image and the verso to be visually recorded. You can link any number of images to as to record statues, or other multi-dimensional art forms, from every angle.

TThe main Artwork record Form also has a provision to record all aspects of an artwork's provenance and to link electronic documents (such as valuations or purchase receipts) relating to the artwork record. The Artwork collection software can retain a detailed history including of any exhibition history, consignment, or loan activity. The software is perfect for busy artists.

Artwork Collections Database - Artist software - Artwork Sample Form

Artworks List View

Filter and find an artwork, or groups of artworks, based on virtually any filter criteria you can imagine. Once found, transfer the filter to the main Artwork Record form, or export the found records to an Excel spreadsheet for analysis. The list view is excellent for quickly spotting data entry errors or inconsistencies that can be correct quickly, right in the list view. If required, you can even add new artwork records here.

Artwork Collections Provenance Record page

Artwork Provenance

Provenance is arguably the most important aspect involved in calculating the value of artworks. Documenting the history of artworks can include photographs, exhibition catalogs, newspaper articles, press releases, valuations, and much more. For this reason, the Artwork Collection database provides the ability to link and track electronic files, or webpages, with each artwork record. Once linked, files can be opened, copied, emailed, or shared directly from the artwork record.

Artwork Collections Provenance Record page

Artwork Image Zoom Form

Whilst viewing the artwork collection records view a zoomed-larger version of an artwork image by clicking the 'Zoom' button. The artwork image Zoom form provides three different options for viewing the work, including an 'Original' option that send the original link Artwork image to an external software image program. In the artwork zoom form, you can also print, or export to PDF, the Artwork Overview report or Artwork's summary report, both of which include an image of the artwork.

Artwork Collections Artwork Image Zoom Display Form

Import Your Artwork Data

Version 4 of the Artwork collections database incorporates a function to import existing artwork data you may have already saved in Excel spreadsheet format into the Artworks Database, saving you hours and hours of lost time in data entry.

Artwork Template import form
Artwork Collections Artwork records ready for import.

Artworks Database - Catalogue Form

Use the Artworks Collection software's 'Catalogues' form to create, store, and publish 1000s of different artwork catalogues. To create a new catalogue, simply select the artworks to include from a drop-down list, order the works to your liking. The selected artworks can be from a single artist or several artists. Once satisfied with the catalogue selection and order, print the catalogue or export the catalogue as a PDF ready for emailing. (Note: in the USA, relevant forms and reports use the spelling catalog rather than catalogue.)

Access Database - Art Collection Catalogue Form, Create Artwork Catalogs

Artworks Database - Catalogue Cover Sub Form

The Artworks Collection Catalogues, Cover subform, stores the text and image information that will make up the completed artwork catalogue covers. When creating a new Artwork Catalog covers, the user has the option to employ the image from an artwork included in the catalogue or select any other image file on the PC. The cover information can be reviewed in the Catalogue Template Desinger or by previewing the catalogue.

Access Database - The Art Collection Catalogue subForm, sptores information for the creation of Artwork Catalogs

Artworks Database - Catalogue Cover Template Designer

The Artworks Catalogue Cover template designer allows the user to generate any number of unique and creative catalogue covers to use on their artwork catalogues. Newly created artwork covers can be saved as templates for later use, or a template can reused and/or adapted for reuse. The number od Catalogue cover designs that can be created is limited only by the user's imagination.

Access Database - The Art Collection Catalogue designer and toolbox in the Artwork Database

Artworks Database - A Few Covers Created with the Designer

The following a few Catalogue covers created using the Artwrok Database, Catalogue cover designer. An number of different designs can be created.

Access Database - The Art Collection Catalogue sample covers created with the designer

Artworks Database - Catalogue Print Options Form

After creating an artwork catalogue there are a number of options for printing and outputting catalogue, including printing a proof sheet (6 or 12 images per sheet) of the image in the catalogue. Alternately you can preview the catalogue and elect to print it or email it as a PDF to friends and clients. Dontt forget to print labels for your artwork in the catalogue.

Artwork collection software - Catalogue Print Form image

Catalogue Example

The following is an example of the printed Artwork Catalogue available in the Artwork Database software. Note the number of named Artists is limited to five.

NOTE: We offer a software redesign service and can update branding and/or make layout modifications to the Artwork Catalogue format if required.

Access Artwork Collection Database - Printed Catalogue pages display

Artwork Database - Reporting Options

The Artworks Collections Database includes a comprehensive suite of informative reports that can be filtered and sorted enabling you to track and report on all aspects of your art collection. If required, we do offer a redevelopment service and can create/add additional reports that may be required.

Artwork collection Database reporting Options Form

Artwork Collection - Artwork Overview Report

The Artwork Overview report is an example of just one of the reports available to users of the Artworks Collection Database.

Artworks collection database Artwork Overview Report

Artwork Collection - Bulk Emailer

Send out Emails to current and prospective clients using the Bulk Emailer (Requires MS Outlook to function). Add catalogues, newsletters or any other attachments required on the emails. Each email sent is recorded in each clients record so you can see what previous emails they have been sent.

Artworks collection Bulk Emailer functionality

Artwork Database - Client Records

The artworks database client record stores the clients details including previous and purchases they have made. Any (bulk email) communications with the client are available at a glance. The Client record allows you to record a client's interests, which whilst being useful in itself, also provide the ability to include or exclude the client in a selection for a future bulk email run.

Artworks collection Bulk Emailer functionality

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